A-Z Index and Glossary

Division of Research Development & Administration. Prior to January 1, 2012, the name of the Office of Research and Sponsored Projects, ORSP. 

Federal guidelines require the university maintain an approved disclosure statement (DS-2) on file with the Department of Health and Human Services. The DS-2 is a description of the university's accounting and management practices. Universities submit it along with  F&A cost proposals.

Data Use Agreement

Employee information is entered into the federal E-Verify system where it is checked against federal databases to confirm identity and employment eligibility.  New hires on covered contracts must be E-Verified within three (3) days. Existing employees on covered contracts must be E-Verified within thirty (30) days.

If you have questions or need to learn more about this process, visit E-Verify on the Human Resources website.

Early Termination / Close Out – In certain instances, a project may be terminated prior to the original expiration date. Possible reasons for early termination include: the PI has expended all of the awarded funding in compliance with the award terms and conditions, and has submitted all project deliverables; the PI is leaving U-M and the project will not be transferred or assigned a new PI; and the sponsor has requested an early termination. Award agreements typically include a clause for how an early termination situation will be handled, so individual awards should be reviewed for specific guidance. Generally, sponsor-initiated notices will be sent to ORSP, in which case ORSP will inform the PI and Sponsored Programs Office. This form should be used when the PI either wants to initiate an early termination or receives an early termination request from the sponsor. In the latter case, the sponsor's notice should be provided to ORSP. 
Important: In the event of early termination, all required reports (e.g., financial, technical, property and patent), must still be provided to the sponsor. Departments should also be mindful of whether an early termination may negatively impact the sponsor's willingness or contractual requirement to make final payment on outstanding invoices.

Export Controls Officer

Export Controls Review Committee

Education Department General Administration

Employees appointed directly to a sponsored project sign an annual certification that the distribution of effort on their appointment form is correct.

Learn more about Effort on our YouTube channel.

The U.S. government may restrict certain activities in some countries.  The current comprehensively embargoed countries are: Cuba, Iran, North Korea, Syria, and the Ukrainian regions of Crimea, Donetsk, and Luhansk.  Contact the U-M Export Controls Office (exportcontrols@umich.edu) prior to beginning any research activity with an embargoed or sanctioned country.

The EHS department promotes health, safety and environmental education and compliance within the U-M campus community to ensure U-M maintains a healthy workplace.  (Formerly OSEH - Occupational Safety and Environmental Health). 

Electronic Research Administration. NIH's online interface with applicants/grantees which supports the ability of institutions and PIs to access and share administrative information throughout the full life cycle of the grant, from submission through closeout.

Reports handled in eRA

• Internet Assisted Review (IAR): The ability for a PI as a reviewer to submit critiques and preliminary scores for applications being reviewed.
• Financial Status Reports (FSR): The ability for financial report filing via the Commons by the University's Sponsored Programs Office. Financial reports are submitted automatically by Sponsored Programs.
• Closeout reports: The ability to submit final closeout reports electronically for grants that have ended. NIH closeout reports and questions should be addressed to orsp-nih-rppr@umich.edu.

U-M's web-based system for managing research-related activities. See: http://eresearch.umich.edu/. 

• eResearch Proposal Management (eRPM)
  • ​Electronic routing, approval, and submission for proposals to external sponsors, including Grants.gov
  • Project management (project award notices and project change notices)
  • Award management
• eResearch Regulatory Management (eRRM)
  • ​Application, review, and approval processes for human subjects research
  • Application, review, and approval processes for research involving biological materials subject to Institutional Biosafety Committee (IBC) guidelines
• eResearch Animal Management (eRAM)
  • ​Application, review, and approval processes for the use of vertebrate animals in research and education
  • Registration of controlled substance licenses for the use of controlled substances in research
• eResearch Conflict of Interest Management (eRCM)
  • Online outside interest disclosure system (M-Inform)
  • Review and determination processess for U-M Conflict of Interest (COI) Offices

Ethics and compliance (E&C) covers a broad range of activity, from general E&C guidelines for conducting research responsibly to specific regulations governing types of research such as human subjects research. Project teams are expected to uphold the core principles of U-M research compliance: Fostering ethical conduct, ensuring compliance with federal and state regulations, defining U-M compliance guidelines, and safeguarding U-M researchers and research.

U-M resource to learn about compliance activities across the university and to report concerns via the Compliance Hotline.  For details see the Ethics, Integrity & Compliance website.

Export Controls are federal laws that govern how technology, technical data, technical assistance (e.g., training), and funds, items, or materials (from software to satellites and more) are physically or electronically exported, shipped, transmitted, transferred, or shared from the U.S. to foreign countries, persons, or entities (e.g., companies, governments).

Downloadable resource the provides an overview of the University of Michigan Export Controls Compliance Program, including resources and guidelines.

A special form of a sub-p/g that is used when investigators build equipment from purchased materials and supplies (generally excluded from indirect costs).

F&A, also known as "indirect costs" or overhead (e.g., electricity, central administrative services), are the real costs of university operations which are not readily assignable to a particular project.  F&A rates are determined by the Uniform Guidance, 2 CFR Part 220, "Cost Principles for Educational Institutions."