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- A-Z Index and Glossary
- A-Z Index and Glossary
A-Z Index and Glossary
Employee information is entered into the federal E-Verify system where it is checked against federal databases to confirm identity and employment eligibility. New hires on covered contracts must be E-Verified within three (3) days. Existing employees on covered contracts must be E-Verified within thirty (30) days.
If you have questions or need to learn more about this process, visit E-Verify on the Human Resources website.
Early Termination / Close Out – In certain instances, a project may be terminated prior to the original expiration date. Possible reasons for early termination include: the PI has expended all of the awarded funding in compliance with the award terms and conditions, and has submitted all project deliverables; the PI is leaving U-M and the project will not be transferred or assigned a new PI; and the sponsor has requested an early termination. Award agreements typically include a clause for how an early termination situation will be handled, so individual awards should be reviewed for specific guidance. Generally, sponsor-initiated notices will be sent to ORSP, in which case ORSP will inform the PI and Sponsored Programs Office. This form should be used when the PI either wants to initiate an early termination or receives an early termination request from the sponsor. In the latter case, the sponsor's notice should be provided to ORSP.
Important: In the event of early termination, all required reports (e.g., financial, technical, property and patent), must still be provided to the sponsor. Departments should also be mindful of whether an early termination may negatively impact the sponsor's willingness or contractual requirement to make final payment on outstanding invoices.
Export Controls Officer
Export Controls Review Committee
Education Department General Administration
Employees appointed directly to a sponsored project sign an annual certification that the distribution of effort on their appointment form is correct.
Learn more about Effort on our YouTube channel.
Environment, Health & Safety (EHS)
The EHS department promotes health, safety and environmental education and compliance within the U-M campus community to ensure U-M maintains a healthy workplace. (Formerly OSEH - Occupational Safety and Environmental Health).
Electronic Research Administration. NIH's online interface with applicants/grantees which supports the ability of institutions and PIs to access and share administrative information throughout the full life cycle of the grant, from submission through closeout.
Reports handled in eRA
- Internet Assisted Review (IAR): The ability for a PI as a reviewer to submit critiques and preliminary scores for applications being reviewed.
- Financial Status Reports (FSR): The ability for financial report filing via the Commons by the University's Sponsored Programs Office. Financial reports are submitted automatically by Sponsored Programs.
- Closeout reports: The ability to submit final closeout reports electronically for grants that have ended. NIH closeout reports and questions should be addressed to email@example.com.
eResearch (eRPM, eRRM, eRAM)
U-M's web-based system for managing research-related activities. See: http://eresearch.umich.edu/.
- eResearch Proposal Management (eRPM)
- Electronic routing, approval, and submission for proposals to external sponsors, including Grants.gov
- Project management (project award notices and project change notices)
- Award management
- eResearch Regulatory Management (eRRM)
- Application, review, and approval processes for human subjects research
- Application, review, and approval processes for research involving biological materials subject to Institutional Biosafety Committee (IBC) guidelines
- eResearch Animal Management (eRAM)
- Application, review, and approval processes for the use of vertebrate animals in research and education
- Registration of controlled substance licenses for the use of controlled substances in research
- eResearch Conflict of Interest Management (eRCM)
- Online outside interest disclosure system (M-Inform)
- Review and determination processess for U-M Conflict of Interest (COI) Offices
- eResearch Job Aid Index
- eResearch Tips and Tricks A comprehensive listing of job aids and resources from eResearch for the eResearch Proposal Management System (eRPM).
- A fillable PDF worksheet with an extraction of some of the questions in FORMS-E for the SF424 forms set. This worksheet is intended to help Research Administrators (RAs) collect the detailed data and scientific questions they will need from their principal investigators (PIs) to more readily complete FORMS-E in the eResearch Proposal Management System.
- eResearch Proposal Management (eRPM)
Ethics and compliance (E&C)
Ethics and compliance (E&C) covers a broad range of activity, from general E&C guidelines for conducting research responsibly to specific regulations governing types of research such as human subjects research. Project teams are expected to uphold the core principles of U-M research compliance: Fostering ethical conduct, ensuring compliance with federal and state regulations, defining U-M compliance guidelines, and safeguarding U-M researchers and research.
Ethics, Integrity & Compliance website
U-M resource to learn about compliance activities across the university and to report concerns via the Compliance Hotline. For details see the Ethics, Integrity & Compliance website.
Experts Database / Expertise PortalSee also: Michigan Experts Database.U-M along with other leading research universities in Michigan, along with Elsevier, developed a free online Expertise and Resource Portal, a searchable database enabling companies in Michigan and around the globe to tap into the expertise of the universities’ faculty researchers, high-tech facilities and other academic resources responsible for $2 billion in annual research.Developed and maintained by the Michigan Corporate Relations Network (MCRN), a unique collaboration of six research universities and Michigan’s University Research Corridor, it was officially released In October 2013.The portal uses Elsevier’s SciVal® Experts technology to showcase Michigan’s leading research experts and facilities and was funded by a grant from the Michigan Economic Development Corporation (MEDC). The portal provides an easy way for companies to find experts who can help them develop new products or deal with technical challenges, for example, thereby facilitating essential knowledge transfer. MCRN universities provide an incredible amount of university-to-business resources including: Michigan State University in East Lansing, the University of Michigan campuses in Ann Arbor and Dearborn and Wayne State University in Detroit, Michigan Technological University in Houghton and Western Michigan University in KalamazooUsers can search a database of of 6,632 researchers and 103 core research facilities that have produced more than 290,000 publications and received nearly 30,000 research grants.“By using this portal, companies can get assistance with advancing a new product or process, or in finding a solution to a particular challenge – all without having to guess at which researcher or facility is the best one to contact,” said Daryl Weinert, Associate Vice President at the University of Michigan Office of Research and Sponsored Projects in Ann Arbor. “We know companies need timely answers to remain competitive, and we can make sure they are connected to the right university resources quickly.”In this rare collaboration, business engagement officers at all six universities work together to develop a strategy for connecting companies with appropriate and available university resources. The portal is part of an array of programs offered by MCRN and funded by the MEDC to help businesses connect with university resources in an effort to boost Michigan’s economy while strengthening the collaboration between academia and industry.
Export Controls are federal laws that govern how technology, technical data, technical assistance (e.g., training), and funds, items, or materials (from software to satellites and more) are physically or electronically exported, shipped, transmitted, transferred, or shared from the U.S. to foreign countries, persons, or entities (e.g., companies, governments).
- Commerce Control List (CCL) List of items and data subject to EAR, including “low-technology consumer goods” (designated EAR99) that may require a license for export or travel.
- Consolidated Screening List U.S. Government web site providing information about, and links to download, a compilation of the restricted party lists from the U.S. Departments of State, Commerce, and Treasury
- Electronic Export Information (EEI) Filing Requirements - for U-M Faculty, Staff and Students only
- Encrypt Your Data
- Export Control Policies
- Export Controls
- Export Controls and Universities: Information and Case Studies Link to download the Council on Government Relations (COGR) publication (PDF) regarding Export Controls
- Export Controls Review Committee Members
- General Emergency Protocols
- Guidance for the TCP Security Checklist Use this guidance to complete the Technology Control Plan (TCP) Security Checklist
- International Shipping Resources
- International Travel & Export Controls
- Joint Certification Program: U.S. - Canada
- Markings for EC Information, Materials and Equipment Examples of Markings for Export Controlled Information, Materials and Equipment
- Register Your Travel
- Report an IT Security Incident
- Requirements for Faculty and Staff Travel
- Restricted Party Screening
- Sanctions Programs and Country Information Details the export controls restrictions to specific individuals, organizations, and countries
- Secure Your Devices
- Specially Designated Nationals (SDN) List Details individuals and companies owned or controlled by, or acting for or on behalf of, sanctioned countries. It also lists individuals, groups, and entities, such as terrorists and narcotics traffickers designated under OFAC sanction programs that are not country-specific.
- TCP Security Checklist Download the Excel TCP Security Checklist.
- Technology Control Plans & Licenses
- Tools of Trade License Exception
- Travel Abroad Basics
- Travel Safely With Technology
- U-M Export Controls Guidance Memo Memorandum from the U-M Vice President of Research which states the university's expectations regarding export regulations for research and research activity.
- United States Munitions List (USML) List of items, data, or services subject to ITAR regulations. Spacecraft systems and associated equipment are on the USML even though they might be for civilian use only and are not developed or used for defense applications.
Export Controls Compliance Manual
Downloadable resource the provides an overview of the University of Michigan Export Controls Compliance Program, including resources and guidelines.
- Export Controls
- U-M Export Control Program Manual (PDF) Provides information, resources, and guidance for Export Controls at the University of Michigan.