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IBC Application Process

Submitting an Application

  1. Log into the eResearch Regulatory Management (ERRM) system with your uniqname and UMICH password.
  2. Initiate your application.
  3. When finished and ready to submit, click "Submit" or "Submit Changes" from the Activities menu on the left hand side of the page. 

If you do not see the state change to "IBC Staff Review", you have not submitted your application.

For step-by-step system instructions, see the eResearch Help documents in References & Resources.

IBC Application Exceptions

For Federally Regulated Select Agents & Other BSL3 Work: 
Do not use eResearch to apply for approval.  Call 734-936-3934 for a separate application form.  The IBC BSL3 Subcommittee reviews this work.

For Human Gene Transfer Clinical Trials:
The IBC reviews your project via your IRB Application.  See Human Gene Transfer Proposals for complete information.

Any U-M investigator planning a research project that involves recombinant DNA (rDNA) or synthetic nucleic acid (SNA) molecules must submit an application for Institutional Biosafety Committee (IBC) review and approval before initiating the work. U-M investigators must also register their work with other potentially hazardous biologics.

The IBC application process includes submissions of:

  • An initial application to obtain IBC approval for a three-year period.
  • Amendment(s) to obtain approval for changes to the research.
  • Renewal(s) to extend IBC approval for ongoing work for another three-year approval period.

IBC Application

The IBC application is an online questionnaire/form that you complete in the eResearch Regulatory Management (eRRM) system to describe all of your work with potentially hazardous biologics, including recombinant DNA and synthetic nucleic acid molecules.  U-M requires that you obtain IBC approval for this research regardless of the funding source and regardless of whether the rDNA or SNA research is considered exempt from the NIH Guidelines for Research Involving Recombinant or Synthetic Nucleic Acid Molecules. In the IBC application you will be asked to:

  • List lab personnel involved with this work
  • List your laboratory space used for this work
  • Explain your research goals and identify the types of potentially hazardous biological materials you plan to use: rDNA, including transgenic animals and plants; infectious agents; biological toxins; and materials derived from human and certain vertebrate animal sources
  • Describe any administration of these potentially hazardous biological materials to animals or to plants

Allow 3-8 weeks for IBC review, considering the submission date in relation to the IBC meeting schedule, and the availability of the PI to respond to any requests for clarification from the committee.

Lab Inspection Requirement

In order for the IBC to issue approval for work at BSL2 containment, the laboratory where the work will be performed must have had a satisfactory biohazard inspection by U-M Environment, Health & Safety (EHS) within the past 12 months (including the resolution of any corrective action items). See the EHS web site for a complete inspection checklist.

If you are proposing work for BSL2 containment or above, then, at the same time you initiate your IBC application, contact EHS at 734-647-1143 or BioSafetyInspections@umich.edu to schedule your lab inspection. Although the IBC can review your application before your lab inspection is complete, it will not issue an approval until EHS has inspected your lab and you have corrected any identified action items.

Amendments

You will need to amend your approved IBC application in the eResearch Regulatory Management (eRRM) system if you are adding or changing: ​

  • genes studied or host/vector systems used in your rDNA work
  • infectious agents or biological toxins
  • work with substances from humans or certain vertebrate animals 
  • transgenic animal work
  • administration of biologics to animals
  • administration of biologics to plants
  • anything else that may have an impact on the biosafety level of the work being performed
  • BSL2 laboratory space 

Renewals

IBC approvals are valid for three years and must be renewed if you intend to continue the work described.

FAQs

Investigators register once with the the IBC, and an approved application is valid for three years. You should submit an amendment if your work with potentially hazardous biologics (including rDNA/SNA) changes, and you will need to renew your registration before expiration.

You need to register the work with the IBC if you are cloning the PCR product first, prior to sequencing. The direct sequencing of PCR products does not need to be registered with the IBC - as long as there is no cloning involved.

In some cases you can. Investigators sharing laboratory space may also share registration and training obligations. The work may be registered either under the investigator in whose lab the work is occurring or under the principal investigator of a project. For example, investigators in charge of labs where work involving potentially hazardous biologics occurs are responsible for ensuring that there is a application with the IBC for all the work involving these potentailly hazardous biological materials  that occurs in their lab space. In addition, they must maintain documentation of the training status for all the individuals working in the lab with these potentially hazardous biologics at BL2 containment.

Principal investigators who are not themselves registered for BSL2 work, and who are having this work performed in another investigator's lab, are responsible for ensuring that it is occurring in a laboratory that is registered with the IBC for that type of work and that it is conducted by individuals who have received training for the work they are performing.

References and Resources

eResearch Help

  • Submitting an IBC Application eResearch system instructions to submit a completed IBC Application (IBCA) for committee review
  • IBC Application Overview Orientation to the features and functions of the online IBC Application (IBCA) form in the IBC tab of the eResearch Regulatory Management (eRRM) system
  • IBC Application Tasks A guide to accessing and viewing your IBC Application (IBCA) in eResearch during the submission, amendment, or renewal processes.

Questions?

For more information about the registration process, call 734-615-3960 or e-mail the IBC Staff.