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- A-Z Index and Glossary
Division of Research Development & Administration. Prior to January 1, 2012, the name of the Office of Research and Sponsored Projects, ORSP.
An internet based system operated by U.S. Citizenship and Immigration Services (USCIS) in partnership with the Social Security Administration (SSA) and the Department of Homeland Security (DHS). Employee information is entered into E-Verify where it is checked against federal databases to confirm identity and employment eligibility.
New hires on covered contracts must be E-Verified within three (3) days. Existing employees on covered contracts must be E-Verified within thirty (30) days.
Beginning in January 2015, the Sponsored Programs Office will assist U-M Human Resources to identify employees who, after being paid from a federal contract containing the E-Verify requirement for more than 120 days, have not been E-Verified. Finance-Sponsored Programs will work with the appropriate unit contact to determine whether the employee can be E-Verified, or if the unallowable salary and fringe benefit expenses should be removed from the federal project.
If you have questions or need to learn more about this process, visit E-Verify on the Human Resources website.
Early Termination / Close Out – In certain instances, a project may be terminated prior to the original expiration date. Possible reasons for early termination include: the PI has expended all of the awarded funding in compliance with the award terms and conditions, and has submitted all project deliverables; the PI is leaving U-M and the project will not be transferred or assigned a new PI; and the sponsor has requested an early termination. Award agreements typically include a clause for how an early termination situation will be handled, so individual awards should be reviewed for specific guidance. Generally, sponsor-initiated notices will be sent to ORSP, in which case ORSP will inform the PI and Sponsored Programs Office. This form should be used when the PI either wants to initiate an early termination or receives an early termination request from the sponsor. In the latter case, the sponsor's notice should be provided to ORSP.
Important: In the event of early termination, all required reports (e.g., financial, technical, property and patent), must still be provided to the sponsor. Departments should also be mindful of whether an early termination may negatively impact the sponsor's willingness or contractual requirement to make final payment on outstanding invoices.
Education Department General Administration
Employees appointed directly to a sponsored project sign an annual certification that the distribution of effort on their appointment form is correct.
The EHS department promotes health, safety and environmental compliance within the U-M campus community. At the U-M, protection of the environment and safety on the job is everyone’s responsibility. EHS provides leadership at all levels of the university to maintain a healthy workplace. See http://ehs.umich.edu/
Electronic Research Administration. NIH's online interface with applicants/grantees which supports the ability of institutions and PIs to access and share administrative information throughout the full life cycle of the grant, from submission through closeout.
Reports handled in eRA
- Internet Assisted Review (IAR): The ability for a PI as a reviewer to submit critiques and preliminary scores for applications being reviewed.
- Financial Status Reports (FSR): The ability for financial report filing via the Commons by the University's Sponsored Programs Office. Financial reports are submitted automatically by Sponsored Programs.
- Closeout reports: The ability to submit final closeout reports electronically for grants that have ended. NIH closeout reports and questions should be addressed to firstname.lastname@example.org.
U-M's web-based system for managing research-related activities. See: http://eresearch.umich.edu/.
- eResearch Proposal Management (eRPM)
- Electronic routing, approval, and submission for proposals to external sponsors, including Grants.gov
- Project management (project award notices and project change notices)
- eResearch Regulatory Management (eRRM)
- Review and approval process for Human Subjects Research Applications and IBC Recombinant DNA Registrations
- eResearch Animal Management (eRAM)
- Review and approval process for use of animals in research and education
- eResearch Tips and Tricks A comprehensive listing of job aids and resources from eResearch for the eResearch Proposal Management System (eRPM).
- U-M FORMS-E Worksheet A fillabe PDF worksheet with an extraction of some of the questions in FORMS-E for the SF424 forms set. This worksheet is intended to help Research Administrators (RAs) collect the detailed data and scientific questions they will need from their principal investigators (PIs) to more readily complete FORMS-E in the eResearch Proposal Management System.
- eResearch Proposal Management (eRPM)
See also: Michigan Experts Database.U-M along with other leading research universities in Michigan, along with Elsevier, developed a free online Expertise and Resource Portal, a searchable database enabling companies in Michigan and around the globe to tap into the expertise of the universities’ faculty researchers, high-tech facilities and other academic resources responsible for $2 billion in annual research.Developed and maintained by the Michigan Corporate Relations Network (MCRN), a unique collaboration of six research universities and Michigan’s University Research Corridor, it was officially released In October 2013.The portal uses Elsevier’s SciVal® Experts technology to showcase Michigan’s leading research experts and facilities and was funded by a grant from the Michigan Economic Development Corporation (MEDC). The portal provides an easy way for companies to find experts who can help them develop new products or deal with technical challenges, for example, thereby facilitating essential knowledge transfer. MCRN universities provide an incredible amount of university-to-business resources including: Michigan State University in East Lansing, the University of Michigan campuses in Ann Arbor and Dearborn and Wayne State University in Detroit, Michigan Technological University in Houghton and Western Michigan University in KalamazooUsers can search a database of of 6,632 researchers and 103 core research facilities that have produced more than 290,000 publications and received nearly 30,000 research grants.“By using this portal, companies can get assistance with advancing a new product or process, or in finding a solution to a particular challenge – all without having to guess at which researcher or facility is the best one to contact,” said Daryl Weinert, Associate Vice President at the University of Michigan Office of Research and Sponsored Projects in Ann Arbor. “We know companies need timely answers to remain competitive, and we can make sure they are connected to the right university resources quickly.”In this rare collaboration, business engagement officers at all six universities work together to develop a strategy for connecting companies with appropriate and available university resources. The portal is part of an array of programs offered by MCRN and funded by the MEDC to help businesses connect with university resources in an effort to boost Michigan’s economy while strengthening the collaboration between academia and industry.
- Commerce Control List (CCL) List of items and data subject to EAR, including “low-technology consumer goods” (designated EAR99) that may require a license for export or travel.
- Consolidated Screening List U.S. Government web site providing information about, and links to download, a compilation of the restricted party lists from the U.S. Departments of State, Commerce, and Treasury
- Encrypt Your Data
- Examples of Marking EC Items and Information Examples of Marking Export Controlled Items and Information
- Export Control Policies
- Export Controls
- Export Controls and Universities: Information and Case Studies Link to download the Council on Government Relations (COGR) publication (PDF) regarding Export Controls
- Export Controls Review Committee Members
- General Emergency Protocols
- International Travel & Export Controls
- International Travel & Export Controls (v2)
- IT Security Requirements for Technology Control Plans IT Security Requirements for Technology Control Plans
- Joint Certification Program: U.S. - Canada
- Register Your Travel
- Report an IT Security Incident
- Requirements for Faculty and Staff Travel
- Restricted Party Screening
- Sanctions Programs and Country Information Details the export controls restrictions to specific individuals, organizations, and countries
- Secure Your Devices
- Specially Designated Nationals (SDN) List Details individuals and companies owned or controlled by, or acting for or on behalf of, sanctioned countries. It also lists individuals, groups, and entities, such as terrorists and narcotics traffickers designated under OFAC sanction programs that are not country-specific.
- Technology Control Plan (TCP) Template Blank template. For use by the principal investigator to prepare a specific plan for a project involving export controlled technology.
- Technology Control Plans & Licenses
- Travel Abroad Basics
- Travel Safely With Technology
- U-M Export Controls Guidance Memo Memorandum from the U-M Vice President of Research which states the university's expectations regarding export regulations for research and research activity.
- United States Munitions List (USML) List of items, data, or services subject to ITAR regulations. Spacecraft systems and associated equipment are on the USML even though they might be for civilian use only and are not developed or used for defense applications.
A special form of a sub-p/g that is used when investigators build equipment from purchased materials and supplies (generally excluded from indirect costs).
Federal Acquisition Regulation
National Science Foundation's electronic proposal submission and award management system.
Database of funding opportunities of US foundations. It is available online through U-M library electronic resources.
The Federal Demonstration Partnership (FDP) is a cooperative, non-profit association of federal research agencies, universities and the National Academy of Science's Government-University-Industry Research Roundtable aimed at reducing administrative burden on Principal Investigator and works to streamline the administration of federally sponsored research and to improve the federal/university research support relationship.
The FDP was established to increase research productivity by streamlining the administrative process and minimizing the administrative burden on principal investigators while maintaining effective stewardship of federal funds. The National Science Foundation (NSF) serves as the official web host of participating agency documents relating to the FDP.
Sometimes Federal-Wide Terms and Conditions (ORSP site) are referred to as FDP because they were first established by the FDP. Now, the latest version of the Federal-Wide Terms and Conditions are available and hosted by the National Science Foundation (NSF), but they impact all federal agencies.
In addition to the basic provisions, each member federal agency has a supplemental set of agency-specific terms and conditions. A typical grant is actually covered by both the federal-wide Research Terms and Conditions (RTC/FDP) and the agency-specific terms and conditions.